top of page

Cancellation Policy

Provider Wellness Symposium

Nov. 3-5, 2023
Reston, VA
Our goal is to see all who register for the Provider Wellness Symposium attend. However, we understand that unforeseen circumstances may arise. In the event that you are unable to attend, please see the policy below.

If a registrant is unable to attend an event for any reason they may substitute, by arrangement with the Provider Wellness Symposium team, someone else to attend in their place.


Notice of registration or cancellation due to unforeseen circumstances (see definition below) for the Provider Wellness Symposium, guest registration, or vendor reservations  must be made in writing by e-mailing Cancellations will not be accepted by telephone. Please see cancelation policy due to unforeseen circumstances below. 

January 1, 2023 - June 30, 2023

Full Refund (less 2.5% return fee if returning funds to a credit card)  or option to hold full amount credit for upcoming event


July 1, 2023 - September 30, 2023

50% refund or option to hold full amount credit for upcoming event 


October 1, 2023 - Nov 4, 2023 
Hold full credit for upcoming event

Unforeseen Circumstances Defined for Refund and Cancellation Policies:

Unforeseen circumstances describes an event that is unexpected and prevents the Provider Wellness Symposium or a registrant from attending or continuing with conference. Examples of such circumstances can include, but are not limited to, inclement weather that grounds flights or other natural disasters, positive COVID test, statewide COVID travel restrictions, site unavailability, technology challenges, and presenter absence, or death or illness in family. 

Please Note:


If an event is cancelled by the Provider Wellness Symposium due to unforeseen circumstance, the purchaser maintains the option to apply funds to a future event or receive a refund (less 2.5% credit card refund fee if returning to credit card). Those applying funds to a future event will be given expedited preferential admission and registration. However, the Provider Wellness Symposium does not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel and lodging.

Privacy Policy

Protecting your private information is our priority. This Statement of Privacy applies to and Provider Wellness Symposium and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to Provider Wellness Symposium include and Wellness Symposium. The Wellness Symposium website is a New, information, and registration site. By using the Wellness Symposium website, you consent to the data practices described in this statement.


Collection of your Personal Information

In order to better provide you with products and services offered on our Site, Wellness Symposium may collect personally identifiable information, such as your:


 - First and Last Name

 - Mailing Address

 - E-mail Address

 - Phone Number

 - Employer

 - Job Title


If you purchase Wellness Symposium's products and services, we collect billing and credit card information. This information is used to complete the purchase transaction.


We do not collect any personal information about you unless you voluntarily provide it to us. However, you may be required to provide certain personal information to us when you elect to use certain products or services available on the Site. These may include: (a) registering for an account on our Site; (b) entering a sweepstakes or contest sponsored by us or one of our partners; (c) signing up for special offers from selected third parties; (d) sending us an email message; (e) submitting your credit card or other payment information when ordering and purchasing products and services on our Site. To wit, we will use your information for, but not limited to, communicating with you in relation to services and/or products you have requested from us. We also may gather additional personal or non-personal information in the future.


Use of your Personal Information

Wellness Symposium collects and uses your personal information to operate its website(s) and deliver the services you have requested.


Wellness Symposium may also use your personally identifiable information to inform you of other products or services available from Wellness Symposium and its affiliates.


Sharing Information with Third Parties

Wellness Symposium does not sell, rent or lease its customer lists to third parties.


Wellness Symposium may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Wellness Symposium, and they are required to maintain the confidentiality of your information.


Wellness Symposium may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Wellness Symposium or the site; (b) protect and defend the rights or property of Wellness Symposium; and/or (c) act under exigent circumstances to protect the personal safety of users of Wellness Symposium, or the public.


Automatically Collected Information

Information about your computer hardware and software may be automatically collected by Wellness Symposium. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Wellness Symposium website.


Use of Cookies

The Wellness Symposium website may use "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.


One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Wellness Symposium pages, or register with Wellness Symposium site or services, a cookie helps Wellness Symposium to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Wellness Symposium website, the information you previously provided can be retrieved, so you can easily use the Wellness Symposium features that you customized.


You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Wellness Symposium services or websites you visit.



This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.


Security of your Personal Information

Wellness Symposium secures your personal information from unauthorized access, use, or disclosure. Wellness Symposium uses the following methods for this purpose:


 - SSL Protocol


When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol.


We strive to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.


Right to Deletion

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

• Delete your personal information from our records; and

• Direct any service providers to delete your personal information from their records.


Please note that we may not be able to comply with requests to delete your personal information if it is necessary to:

• Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;

• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;

• Debug to identify and repair errors that impair existing intended functionality;

• Exercise free speech, ensure the right of another consumer to exercise his or her right of free speech, or exercise another right provided for by law;

• Comply with the California Electronic Communications Privacy Act;

• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent;

• Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us;

• Comply with an existing legal obligation; or

• Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information.


Children Under Thirteen

Wellness Symposium does not knowingly collect personally identifiable information from children under the age of thirteen. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this website.


E-mail Communications

From time to time, Wellness Symposium may contact you via email for the purpose of providing announcements, promotional offers, alerts, confirmations, surveys, and/or other general communication. In order to improve our Services, we may receive a notification when you open an email from Wellness Symposium or click on a link therein.


If you would like to stop receiving marketing or promotional communications via email from Wellness Symposium, you may opt out of such communications by clicking the unsubscribe button..


Changes to this Statement

Wellness Symposium reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your account, by placing a prominent notice on our site, and/or by updating any privacy information on this page. Your continued use of the Site and/or Services available through this Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by that Policy.


Contact Information

Wellness Symposium welcomes your questions or comments regarding this Statement of Privacy. If you believe that Wellness Symposium has not adhered to this Statement, please contact Wellness Symposium at:


Provider Wellness Symposium

3 Greenwood place, Suite 300

Pikesville, Maryland 21208

This website is owned and operated by CFC Productions LLC. The above terms are terms and conditions under which you may use our website and services offered by us. This website provides information on the Provider Wellness Symposium and sells tickets and sponsorship opportunities for this event. By accessing or using this website, you are agreeing to the above terms and conditions.


Email Address:


Telephone number:



Effective as of January 25, 2021

bottom of page